Paging Mr. C. O. Jones! You're Needed for Policy KG.

We live in a school district with many things.  But one thing we mot definitely lack is any administrators with cojones.  As Metallica would sing, "Sad, but true."  The district office is populated by eunuchs.  We thought that Joe Palooka might bring a pair with him to Buildings & Grounds, but apparently the rule is that one's cojones must be tuned over in order to obtain your district ID.  Lord knows that Tim Culver grows evermore like Tootles, constantly in search of his lost marbles.  Phil Frei is a fiscal wizard, but don't ask him to hold anyone accountable for paying their bills.  Sad but true.   One would think that collecting money due would be the prime directive for a Business Manager....wouldn't one?

Now we understand that money due to the district--and UNPAID--- for camps and such exceeds $40,000 just for the past school year alone.  And the usual suspects are all whining and moaning about how to collect it.  Or even whether to bother collecting it at all.  Just tack maintenance costs onto the tax levy.  After all...it's all for the kids, right?

Here is yet another version of 10 Things We Think We Think about field/facility rental:

Is it too much to ask?

1. 40K of unpaid bills.  How much RTI assistance would $40K buy?  $40,000 represents 5% of the purported cost of turfing Ashley field.  And that's just fees unpaid for 2012-13.  That's lot of money we're throwing away.

2. The only "groups" unhappy about being charged for facility usage is coaches holding "for profit" camps.  You don't see gaggles of blue haired old ladies screaming, "Don't charge the coaches for using the fields!" There are a lot of folks in the district without kids, and when they hear about this, they get angry, too.   But that anger comes from the opposite position.

3. Are coaches employees of the school district over the summer?  They retain their keys to buildings and use of e-mail.  They do not collect unemployment.   They have signed contracts for the next school year.   An employee of a school district cannot profit from  use of publicly owned facilities.  It's against state law.   So why are we enabling (facilitating?) it?

4. Is "negotiation" of fees owed even allowed?  If so, what are the rules governing how one can reduce the fees for facility use via negotiation?  is the same mechanism afforded to all similarly affected parties?  e understand that some coaches have quietly haggling down the fees they owe.   One would think that a Business Manager would understand how that doesn't work.

5. How can we expect ANY coach to pay their required fees if others refuse to pay?  They either all must pay or none must pay.  And the latter must not be an option.  Hell it would violate policy KG as it exists today.

6. Why aren't we simply garnishing wages of those employees who refuse to pay for field/facility use for camps?  We could attach our attorney and court fees for the collection process as well.

7.  The "No Pay, No Play" concept will simply not fly.  Next spring, the district eunuchs will relent and allow the camps to be run despite the coaches having yet another year of unpaid bills.  Hell this has happened for years.  The mantra seems to be, "We'll get 'em next year!"  This has to be the year we get all the money due and start with a clan slate.

8.  If the revenue from these camps truly gets turned over to the booster clubs, and they in turn give it back to the district in the form of equipment or uniforms, why don't we cut out the middleman?   Have the coaches running camps have registration fees sent right to the district and the money be deposited into a sinking fund for that sport  The district could then take a percentage fee off the top for field and facility maintenance.  Then the boosters wouldn't have to spend any time depositing all that money.

9.  And if the money is going to the booster clubs, why is it that the camp fees are mailed to the home address of the head coach running the camp?  Why doesn't it get sent to the address for the booster club?    We get it.  The coaches should get "something" for their time.  How about we tie it into their contracts.  Hold a camp and you get $_____ extra dollars compensation.

10.  Why are we even arguing about this?  And why does it take so long?  Would we allow the Facilities Manager to hold a concert in the PAC without paying a use fee and collect all revenues from attendees?  Would we allow the Pool Manager to earn money on the side teaching swimming lessons in the high school pool without paying a fee?  How about a group of employees to use the field house for a holiday craft fair --free of charge-- and then collect the revenue from charging vendors for booth space?  

Stop pussyfooting around and make these folks --all of them---pony up the fees that are due!  Thy were told they'd be charged...right?  Because this all came to a head in June/July 2012...long before the start of 2012-1 camps.

You Sunk My Battleship!!!!

Have we perhaps developed a game of battleship when it comes to athletic fields and facility use?  Reports coming in make us wonder.   There's a lot of activity going on and we're even hearing rumors of brash attempts to thwart detection.

On July 8th, District administration was alerted to facilities reservations at the high school field house under the name "Open Gym" from 6:45 am to 8:00 am on June 26, 27 and July 15, 17, 18, 22, 24, 25, 29.  All reservations were made under the name Nate Grundahl...who happens to be the asst. varsity basketball coach.  Community observers report that the only folks present at these "sessions" are members of the high school basketball program.  Reports also indicate that Coach Boos is present.  Perhaps this was all according to Hoyle, but one has to ask the question....is this a violation of WIAA rules for coach/player contact.  There are rules for how many days of contact (5) [with coaches] can occur during the summer.

By mid-week, we heard several reports that Operation Open Gym had become compromised and the location had been clandestinely moved to the Patrick Marsh gym.   Hmmmm.  Switching things up like that begs the question.....a lot of questions, actually.

While we remain hopeful that everything is being done in strict accordance with WIAA rules.....we wouldn't want to incur district-wide WIAA sanctions, would we?......some investigation i in order.  A complete and transparent accounting of these activities MUST be initiated.

One concern is that there are WIAA rules governing "Open Gyms".  One of the requirements is that these be announced publicly so ANY student can use the gym .  The only place this "Open Gym" was noticed was as a listing on the Facility Use calendar.  And that wouldn't have happened unless the District Buildings & Grounds Manager stepped in and forced the issue.   The only kids that seem to be partaking of the Open Gym opportunity are the basketball team, the reservation was made by asst varsity coach Nate Grundahl, and there have been multiple Boos sightings at both the Fieldhouse in June and at Patrick Mrsh this past week.

All those things make for a particular odor, and the odor is not a good one.
Here's what the WIAA has to say about Open Gyms:

You have several rules which affect this situation. First the open gym rule. Open gyms are school sponsored recreation for students. They cannot be organized practices by the coach or any other person. Open gyms are "pick up" situations. Coaches and schools cannot be involved in out-of-season practice for athletes. However, open gyms do not violate WIAA rules if they are conducted according to the following guidelines: 

1) The open gym is made known and available to all students in the designated population of that school that are interested in attending. Open gyms may be gender specific. It is also acceptable to include people from the community. Schools may conduct "open gyms" in any activity. It is not acceptable to include athletes from another school, public or nonpublic. 

2) There is no instruction during the open gym by a coach or anyone else. 

3) Coaches may supervise open gyms, but they may not instruct, organize drills, etc. Coaches can also recreate with students in school sponsored, open gym settings that are purely recreational in nature, i.e., there is no instruction, sport skill demonstration, organized drills or resemblance of a practice being conducted. 

4) There is no organized competition, such as established teams participating in round-robin competition, etc.

"Open Gym" is not a code word for out-of-season practice. The philosophy of the open gym is students from that school may attend, for wholesome recreation, or for pur- poses of improving their skills, but it's something they do on their own. It would be a violation of WIAA rules to mandate attendance at open gyms, or to provide incentives for athletes to attend open gyms, or to limit participation based on athletic status, or to allow athletes from other schools to come and work out or compete against the host school's athletes. (BL – Art. II and RE – Art. VI, Sect. 2) During the school year, no activity in which they are engaged during the school year should resemble in any way a school team practicing or competing out-of-season. (Handbook, p. 39, Art VI, Sect 2, Par A). With this rule, "Captains Practices" may not be held during the school year. Participants must be diversified and coaches/schools may not be involved. 

They are allowed during the summertime where limitations on athletes assembly are removed. If the players are organizing in a practice situation, then this rule comes into play. The question to be asked: Is the situation you describe an Open Gym or a spring practice designed to appear as an open gym? In a true open gym, the kids grab a ball and recreate. If they are running plays, then I would say they are practicing.

Someone (ahem...Tim Culver) needs to be investigating this.  If it is true, then we need to issue a cease and desist order, take immediate and appropriate corrective measures,  and turn ourselves in to WIAA.

Ground control to major Tim, 
your circuit's dead, there's something wrong.
Can you hear me, major Tim?

What lesson are we teaching our kids in this whole approach to rules?  Is it OK to break rules as long as we don't get caught?

Sound of Sun Prairie...not off the hook

We may have been mired down in the field/facilities usage and AD Jimmy Mac shenanigans, SOSP...but we have not forgotten.  In fact, the fields/facilities usage ties in with y'all.

Those old enough my remember those adds for Certs candy/breathmint (the only mint with Retsyn&reg).  What?  The only one with retsyn!?  We must have it.  Except retsyn was the food additive equivalent of smoke and mirrors.  One of the greatest advertising coups of all time.  They literally made something from nothing.

There's a lot of smoke and mirrors associated with the Sound of Sun Prairie (SOSP) too.  Except we believe there's something behind this one.  There's simply too much hand waving and cries of , "It's a great program for the kids and the community".

• SOSP is a school sponsored activity.  
• It's a summer school option (except not available through the on-line registration).
• The district receives between $300 and $400K of state aid for the summer school attendance. 
• We're just not certain exactly how much of the detail has been shared with DPI.
• It's one of those things where you wonder if the aid would be there if the right questions were asked.

• We pay the leaders a stipend.
• The band boosters are believed to also financially award the leaders.
• Kids are required to pay a hefty fee ...to the band boosters...not to the district.
• Yet they use our fields and facilities free of charge.
• Isn't summer school supposed to be at no charge to students?
• Then why do they have to pay an enormous fee?

• Will the SOSP open its books for inspection to the district (we seriously doubt it)
• Where does all this money go?

And if we are now (in theory) charging coaches running summer athletic camps and using fields/facilities...
...why aren't we charging SOSP?

We still have a lot of questions...
...and we think answers are in order.

As we've said before...SOSP IS a great opportunity for kids.  But that does not relive them of their responsibility to pay for the use of facilities.

You Can't MAKE This Sh*t Up!

Captain's Log June 2012: This month the facility rental agreement follies (i.e., Policy KG) were exposed. This planet is headed for disaster.

 Captain's Log June 2013: One YEAR later.  No progress made.  There's no sign of intelligent life here.  We find only a colony mired in petty personal agendas and shenanigans.

Seriously...one simply cannot make up the crap that has gone on with field/facility rentals.  It is an exhausting table of foils, fumbles, and errors.  It is a tale spiced with egos and attitudes.  To change the policy (KG)...which was NOT.is not  being followed in any way shape or form is being presented as an attack on the boosters and the athletic coaches who run camps.   A lot of revenue was generated, but all we hear is whining that "we don't make that much".  Let;s get crazy back on the bus.

Policy KG falls somewhere between the school board's Community Engagement and Operations Committees.  Jill Camber Davidson's committee was initially taking the lead, but this lack of action does not jive with what we've seen from Ms. Camber-Davidson.  Someone or someones are stalling!

This issue has got Jimmy Mac's fingerprints all over it, and we're sure he'll eventually get hung with all the blame.  After all...isn't that where this district excels?  At pointing fingers at the person who last sat in a particular chair?  But it's not just the MacMan that's involved here...there are many others.

Let's take a look at just a fraction of the nonsense:

• Just this week, nobody seemed to know that the Brewers were using THREE fields (including Summit Field)  for a $395 per kid (~100 kids) baseball training workshop.  It wasn't listed on the public facilities calendar...and still was not as this went to press. There are rumors that even grounds staff had no clue.

• SP Little League has "squatted" on the varsity and JV softball field for all of last summer and now reserved the fields---free of charge-- all this summer.  Even if they aren't using them, no one else can.

• The district office knew about the squatting last year, said they'd fix it and did not.  Now they've known that it was reserved for like 80 days straight this summer for several weeks.  As of today, the facility calender STILL shows those fields being squatted on. Seriously...how hard is it to go in to "the system" and revoke a reservation?

• Dr. Culver...who is ultimately accountable....apparently knows nothing about the field issues.  WTF?  REALLY?  Oh wait...has he retired already?  Sometimes it seems he's nodding off at more than the occasional board or committee meeting.

• The coaches are all upset because they are being billed for their camps this year (except for "contact days", more to come on that).  Really?  Did you think this was free when you're charging a fee?

• Nobody seems to know what the purpose of the athletic camps is.  And the story seems to change like the weather.   Is it fundraising? Is it for the kids?  Who's running it?  The boosters? The coaches?  The school district?  Where does the money go?  

• And if the boosters are involved, why do the kids have to send their money to the coaches' home?  Take a look at the flyers, people, and Google the address checks are to be made to.  The Internet will set you free.  Not to pick on football...but the 2013 Sun Prairie GridIron camp flyer has kids sending their forms to the Waunakee football coach. How does that fit?   Check it out here:  
2013 Gridiron Camp flyer

• The coaches are apparently making some money off the camps...but should they be?  Shouldn't their coaching stipend cover that?   Should they being paid both a stipend and a share of the revenue?  And if a camp is held during WIAA contact days...are they even ALLOWED to be profit from it?  Just askin'?

• We have it on good authority that one camp had revenues of about $17,000.  Wouldn't you like to see the expense accounting for that one?  Where did all the money go?  A pair of short or a t-shirt that one gets for signing up cost a pittance to provide.

• Several coaches have rejected the notion of being charged a fee .  They claim that they made an "in kind" donation.  They claim they had the kids "pull some weeds".  REALLY?  WTF is the definition of an "in kind" donation, anyway?

• And when rentals ARE billed (of course we don't know if the district is actually collecting payments)  the fees charged don't match the fee schedule attached to policy KG.  WTF!  Are we the only ones that read these policies?

• The proposed changes to policy KG provide a clause that the "renter" has one year to pay or make a donation in kind.  REALLY?  Do you get  year to make your rent or mortgage payment?  Who the hell has the wherewithall to track invoicing for which payments may not come in for a year? 

• Didn't Jimmy Mac expound on the wonderful system he purchased to track field/facility rentals?  Oh yeah...I guess the old garbage in= garbage out adage deserves a corollary:  No data in means no data out.  We hear from good sources that there were several "off public" calendars that Jimmy Mac and the coaches used.  Maybe that's where the Brewer's Baseball Academy rental was listed.

There's a whole lot more nonsense that we don't have the time to list here.
Are the monkeys running this zoo?

It's time for the school board to once again take charge since Dr Culver seems incapable of providing a speedy resolution.  Note to John Whalen...this would not fall under the label "micro-managing".  This is called managing, which the board is forced to do when the district appears incapable of doing so.

What's in order here is for the board to call a special working session and make change happen.  We cannot wait any longer.

The IFTK Exemption

One loophole that needs to be immediately excised is the IFTK (It's For the Kids!) exemption.

District Staffer: "You want to reserve ball field? That will be $25/hour.  For 3 hours use, that would be $75."

Prospective Field User: "$25/hr?  But....but...it's for the kids..." 

District Staffer: "Oh...why didn't you say so!  There'll be no charge."

IFTK is deceptively beautiful.  All one has to do is cry, "IFTK!", and the guy on the other side of the issue immediately has to defend himself against the ultimate allegation:  (s)he is anti-kids.  Who wants to wear that crown of thorns?

Do field /facility fees really break the bank?
$25 per hour is all it takes to reserve the top fields in the Sun Prairie school district.  That is if the Little League program lets you use them.  They already have locked out use of the two softball fields from June through August.  That's right...whether or not they'll actually use them doesn't matter.  They've reserved them.  Check that...they are squatting on them (figuratively, of course).  And they won't pay one red cent, despite the fact that some of those dates fall outside of the "Little League agreement".  Despite the fact that the "Little League agreement doesn't even mention the word "softball".

Poor Poor Pitiful Coaches
We can't honestly expect the coaches who run athletic camps to pay for the use of these fields, can we?  It'll take money out of their pocket.  It would make the cost of the camps unaffordable to "the kids".  Really?  You guys charge anywhere from $50 to $175 for these "camps" and the cost of the field rental might add $1 to that?

The Rental Fee doesn't even cover maintenance cost!
The athletic community is raging about having to pay for the use of fields (which by the way, they should have been paying for all long, but the district through a series of nods and winks and handshake deals has never charged them).  But we hear too many reports about the disgusting shape the fields/facilities are left in.  Sunflower seed packages and hulls, trash, and even tobacco slugs.  (Wait....why is tobacco even being used n a district field?).  The cost of a district maintenance worker to clean this crap up, including benefits and vehicle usage, comes to far ore than $25 per hour.  So the district and taxpayers are only deeper in the hole.  But..1.it is for the kids...right?

Rampant Abuse
The abuse of IFTK is running rampant in Sun Prairie, and Tim Culver, despite being the ultimate authority for all things school district, is clearly not going to do anything about it.  And why should he?  He doesn't want to be "the bad guy".  After all, he's the SuperNintendo!

Joe Powelka, the new Buildings&Grounds Manager (at least according to policy...oh wait...we don't follow policy unless it serves our needs) is the district goalie who ensures that field and facility renters pay the fees established by policy KG.  But he's more like Swiss cheese.  And...for now...we won't hang him for that.  He's probably still on probation, likes his job (pretty decent pay and benefits), and doesn't want to blow it all by standing too firmly.

But that's not doing anybody any good.  This needs to stop, dammit!  Sadly, it's going to take four school board members who have the kahungas to stand tall and knock IFTK from the bully pulpit.

It's for the kids!

Time to Pop This Zit

Sorry for the disgusting analogy, but policy KG has gotten so out of hand, it IS disgusting.

What am I? Click to see the classic clip!

As a friend of ours used to say..."it's a grounder...you gotta squeeze it to get it to surface".

District administration (remember...Dr. Culver is ultimately accountable) simply refuses to deal with the issue. There is a policy in place, but nobody wants to enforce it.  It's unfair to hang this on Joe Powelka, who took over Buildings an Grounds last summer.  He's trying to do the right thing.  We think.  But he's getting no support from on high.

We've spoken with people involve in this whole shady deal and we're told of backroom deals and "negotiations"....you know...nudge, nudge, wink , wink....that ensure that the good folks of SPLL will never be charge while we have no trouble at all charging the Madison Downs Syndrome Society.  Shame on you all!

Show us your "Get Out of Jail Free" card
We've heard rumors of past precedent and "the way things work".  Bullspit!  Show us in writing where it says you can use facilities other than high school fields...even on weekends...and before school competition is complete---without paying a fee.  But please...have something tangible...not some story or blaming of past Buildings and Grounds Managers.

Excerpt from the Sun Prairie Little League facility use agreement

Yes, we have an agreement with the Sun Prairie Little League (SPLL) to use the fields. And yes they are paying us $85,000 over time for 23 years of field use. But that is for the HIGH SCHOOL FIELDs....AFTER the competition season is complete.  It does not apply to indoor facilities; nor does it apply to Ashley field, fields at CHUMS, or any other fields.  We're sorry that this weird spring has forced people to head indoors to practice, but your agreement doesn't cover that.

Lost field/facility maintenance revenue:  $27,625 for ONE field!

SPLL "squatting" on softball fields...AGAIN!

The SPLL has laid claim to the varsity softball field from 8 am to 9 pm EVERY DAY between June 1 and August 24th!   At no cost!  Because, of course...they are giving u $85,000.   That $85,000 over 23 years amounts to a whopping $3,700 per year to cover field maintenance and upkeep.   At field usage fees (Policy KG) we are losing $27,625 in potential maintenance/field facility revenues every single year for JUST THIS ONE FIELD!  Suddenly that $85,000 doesn't seem like such a good deal...does it?

And they also have the JV softball field locked up as well.  Worse, yet...they did this last year; it was called out, and nothing has changed.  We're back doing the same thing all over again!

Shouldn't SOMEONE ask about conflict of interest on Jim McClowry's part?
Athletics and Activities Director Jim McClowry (yep...Jimmy Mac is back in the headlights again!) is the personal contact for a whole set of facility uses under the Little League umbrella. And did we mention that he serves on the board of directors for the SPLL?   Doesn't that in some way, shape, or form constitute a conflict of interest?  Dr. Culver?  Ferris Beuler?  ANYONE?

It' no wonder he hasn't taken the time to learn about the potential new sport, lacrosse, or read their application in detail.  It seems abundantly clear that Mr. McClowry is all about baseball.  Hmmmm...even the turf on Ashley Field project is suddenly being hijacked by the desire for a new baseball field at the cost of $350K+. Is it right for an AD to be that involved in a single sport?  More to the point....to be so un-involved in other sports/activities?   It's no wonder why Jimmy Mac is looking to hire a 1/2 time Assistant AD.  He does't have enough time for baseball!

There are also some reservations made for SPLL under the names of certain high school coaches that list the coach's school district address, phone, and e-mail.  Some community residents may wonder whether our staff are doing SPLL business on the district's dime.

Little League Tournaments
We see several SPLL Tournaments scheduled on OUR fields as well.  You suppose they bring in more than $3,700 in revenue from these?

Geee....we wonder what kind of revenue the district could generate from holding ...say... a softball tournament.  Oh...wait...we can't.  SPLL is squatting on the JV and varsity softball fields all summer.

Can we talk about insurance policies (or lack thereof)?
The other thing of note is that more often than not if you call up a reservation, you see a red flag that there is no current insurance certificate on file.  Again...are we following policy at all?

Bottom Line: For $3,700 a year, SPLL gets to use all of our facilities whenever they like?
Are you KiddinG (ing) us?

Softball Clinic Raises Many Questions

Thanks to a community member who actually reads the STAR (not passing judgement here), we received this clipping.  The Sun Prairie STAR recently announced a softball clinic to be held at the Patrick Marsh Middle School Gym on Saturday January 12, 2013.  The instructors are reported to be the owner of "On The Rise" Fastpitch and SPHS Class of 2005 graduate (and former professional baseball player) Kevyn Feiner.

There will be three sessions for kids in grades 3-8, with a cost of $50-60 per child per session.

Questions to be answered
Oh so very many questions!  We thought sure that district administration had learned their lessons from the summer camp fiasco.  Perhaps not.  So let's go back down the same line of questioning again.

OTR's website listing

• Is this a non-profit?  Or is someone(s) hiding behind the old "It's for the [softball] kids" mantra?
• Who approved this reservation (who ordered the Code Red?)
• Will the group be charged for the rental of school facilities as per policy KG?
• How much revenue will be generated?
• Where will the money be going?

Don't we have a policy in place for this?
Sure....and it says:

All organizations other than those who qualify under subs. B.2.a. [non-profits are fee exempt during the school year, when students are in attendance, from 1/r hr after school until 9:00 pm] must pay a rental fee for the use of school facilities as outlined more fully herein...

-----Procedure KG-R

This is from the SPASD's Facility Use Calendar

Lets do some math!

According to the fee schedule (KG-E), renting the middle school gym costs $38/hour.

$38.00/hr x 8 hrs = $304
or roughly equivalent to less than 7 registrant fees

If there are 50 registrants for each of the three sessions, the revenue generate would be $8500.
The facility use fee would translate to just 3.6% of the revenue.  Isn't that a mere pittance to pay for facilities one does not have?

According to On the Rise's (OTR) website, it looks like they charge roughly $320/hr for instruction.  So, for 8 hours, OTR earns a cool  $2560 or this "camp".  We're pretty sure that OTR is not a  non-profit entity.  We're not sure what Kevyn Feiner will be paid for his services, but again, we're fairly confident that he is not a  non-profit.

Even if we pay Mr. Feiner the same as OTR ($2,560)...nice for a day's work!....AND the facility use fe is paid (which we're not sure is happening) the total "costs" are $5,424.  With revenues of $8500, SOMEONE is making $3,000 on this deal.  Who is it?



For further information:
Policy KG, Publc Use of School Facilities

KG-E  Facility Use Fee Schedule

Procedure KG-R, Use of School Facilities

The Bottom Line
At the very heart of this issue is that we have an Athletics and Activities Director who has expressed significant concern...publicly...that his budget just cannot cover the needs of the programs.  The logical answer would be that any of these events which are not billed per policy KG is tantamount to taking revenues out of the district.  These revenues could be used to offset/supplant the Athletics budget, or even to help build a fund for Ashley Field improvements or other similar projects.

So, hopefully, the district is back following policy KG.  If not, why not?